Senior Project Cost Controller/Project Cost Controller

GENENTECH | Posted 28-03-2020

Oceanside (General IT)

Job expired

The Position

The Senior Project Cost Controller provides expertise in the development, deployment and ownership of the project portfolio cost controlling process at OCN, which includes product technical transfers, CAPEX, IT and business projects. This position reports to the Head of Project & Portfolio Management. Responsible for the overall cost controls for the site portfolio of projects, partnering with the portfolio management team to hold functional leaders accountable for delivery of the portfolio, and highlighting risks and opportunities to achieve our site strategy derived from adherence to plan, budget, and resource demand. This role supports the site through effectively managing the end-to-end forecasting, controls, and reporting of project costs throughout the entire project life cycle, ensuring that the portfolio is achieving the defined financial targets as it relates to the functional and strategic goals defined in the project scope. Role requires excellent internal and external collaboration and influencing skills. The individual will contribute to regular PPM review meetings in accordance with the rhythm established by the site racetrack.
Job Responsibilities
Key responsibility is overseeing the project cost control management, forecasting and reporting.
CAPEX focus:
Provide oversight and support to the Head of PPM for the CAPEX Portfolio Process at the site, supporting the CAPEX prioritization of projects and programs to support the overall goals and strategy of the site
Support Head of PPM to lead the site consolidated financial management (planning and reporting) of capital and expense projects in support of regular CAPEX review meetings in accordance with the yearly rhythm established by the site race-track
Partner with Finance for planning and executing CAPEX supporting activities
Point of contact for all credit application submissions
Partners with other site and network SME’s to identify and implement best practices
Provide project control support for project managers, site governance teams, and corporate financial planning.
Cost Analysis & Forecasting:
Ensure projects and controls conform to Genentech policies, standards, business processes, and best practices.
Develop, set-up, and implement applications of the project controls system in accordance with established work processes and procedures.
Develop and implement project cost analysis and controls system to fully understand project costs, schedule and earned value data.
Develop and maintain milestone project schedules and financial spreadsheets. Work with project managers to evaluate project review timelines, track progress, report variances, and propose new plans as necessary.
Monitor cost performance data and variance analysis ensuring integrity of project controls data and compliance with processes and procedures.
Develops necessary information and prepares analysis for reporting including historical data, benchmarking, and comparisons of options, scope, quantities, and cost analysis within and across projects.
Develops cost, time, and resource benchmarks used as a basis for all proposed projects.
Challenges project proposals and ongoing costs, timelines, scope, and resources, based on analysis.
Utilize statistical tools to independently develop complex analysis including cost and schedule variance analysis and preparation of recovery or corrective action plans.
Identify and implement process and procedure improvement to increase team planning and management efficiency.
Manage and control project expense and capital transactions through the corporate accounting system (SAP BW) including maintaining and reconciling accrual transactions.
Prepare monthly reports and prepare and present cost and schedule information at internal meetings
Prepare monthly and ad hoc reports and present at meetings
Represent financial tracking information at governance meetings.
Prepare and present visual presentations of complex cost, schedule, scope, and risk information at general and formal meetings.
Analyze, prioritize, and challenge current CAPEX portfolio of projects to provide critical insight on strategic alignment, deployment of resources, estimation of effort, duration, and inter dependencies with the rest of the portfolio for current and future projects.
Organize and maintain governance team meetings, documentation, and information systems.
Project Management (Supporting as needed):
Provide project coordination for site and corporate driven projects.
Identify project/program risks and communicate with key stakeholders to mitigate impact of risks to project completion
Coordinate smaller projects or support senior project managers on tech transfers, facility modifications, or new construction including planning, design, and construction phases.
Partner with internal clients such as MSAT, Facilities & Engineering, Quality, and Manufacturing to manage project spend including contingency use
Develop and maintain required documentation through all project phases in approved formats and in accordance with existing information management systems.
Ensure timely and effective communication with all levels of the organization
Job Requirements
Education and Experience:
Bachelor’s Degree and 8+ years of related professional experience; OR
Master’s Degree and 6+ years of related professional experience
MBA, MS in relevant discipline is preferred
Project Management Professional certification is preferred
Prior experience managing a portfolio of programs or projects in a regulated industry is preferred
Prior experience in CAPEX project and portfolio management, project controls, business processes, budget review, and credit application management is preferred
Cross-functional experience with drug substance and drug product manufacturing and/or experience in development, manufacturing, finance, or supply chain is preferred
Multidisciplinary GMP experience is strongly preferred
Superior problem-solving skills with proven abilities to anticipate issues and recommend effective and efficient solutions excellent written and verbal communication skills.
Outstanding ability to develop effective cross-functional relationships, influence, solve problems and resolve conflicts in a proactive and constructive manner
Strong partnering skills and a focus on cross functional collaboration
Exceptional skills in assessing, summarizing, and presenting business and operational priorities and decision points for effective, timely, and efficient decision making
Strong working knowledge of data analytics, ability to derive meaningful insights from disparate data, and present trends and statistics in a simple and effective fashion to audiences that are not subject matter experts
Outstanding planning, organization, and time management skills. Establishes own work priorities and timelines. Effectively and efficiently manages and completes multiple, large scale and complex priorities and projects on time and on target
Strategic thinker able to translate strategies into actionable plans
Familiar with manufacturing and business processes at a site; understanding of the opportunities and challenges within the network
Ability to represent the organization as a prime contact on initiatives and programs/projects at key management committees and meetings
Highly Competent in MS office applications including Excel, PowerPoint, Word, Project, etc. with advanced spreadsheet analysis capabilities.
Highly Competent in enterprise level corporate accounting systems, preferably SAP
Familiarity with resource management tools is preferred.
An independent self-starter with the ability to resolve business challenges and implement improvements
Experience leading change initiatives on a local or global level. Familiarity with industry change management techniques
Working knowledge of Roche Finance policies and processes
Takes responsibility, drives results, and achieves expected outcomes
Demonstrates Roche Values and Core Competencies.
Must have ability to travel domestically and internationally as required.
All employees with jobs that require access to the Warehouse must be able to pass the Transportation Security Administration (TSA) Security Threat Assessment (STA).
This position is not eligible for relocation.
Work Environment/Physical Demands/Safety Considerations
Standard office environment
Job descriptions are not intended, and should not be construed, to be all-inclusive lists of all responsibilities, skills, efforts, or working conditions associated with a job. While this description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties and to assign other duties as necessary. #LI-PTJT1
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Genentech is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status. For more information about equal employment opportunity, visit our Genentech Careers page . Job Facts JOB FUNCTION
General Business Operations COMPANY/DIVISION
Pharmaceuticals SCHEDULE
Full time JOB TYPE